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Coordinator
Job Description
Shift: 1st shift, Monday-Friday
Duration: 06 Months
Pay range: $23.00 - $23.00/hr.
100% Onsite at Minneapolis Minnesota 55403
Job Description.
Must Have
Overview
The Compliance Operations Coordinator provides high-volume administrative and operational support for the Property Management team across building safety assets, including fire systems, security systems, and elevators/escalators. The role coordinates permits, inspections, Field Service Requests (FSRs), work orders, invoices, and related documentation to supports established compliance processes.
Success in this role requires strong organization, attention to detail, follow-through, and the ability to manage multiple priorities. Compliance expertise is not required. Training will be provided on company systems, property processes, and compliance procedures.
Regular in-office support is required for mail, permit documents, checks, shipping, and other document-handling activities.
Key Responsibilities
Administrative & Operations Support
- Monitor, triage, and route inboxes supporting permits, inspections, and building safety activities.
- Track permits, violation notices, false alarms, inspections, work orders, FSRs, and follow-up actions.
- Coordinate with stores, vendors, local agencies, internal partners, and offshore support teams.
- Maintain trackers and status updates, escalating questions or exceptions as needed.
Documentation & Record Management
- Review inspection and supporting documentation for completeness before routing.
- Maintain inspection records, FSR documentation, violation records, and related files.
- Prepare document packages and support administrative recordkeeping.
Work Order & Invoice Support
- Monitor work orders, aging reports, and administrative follow-up.
- Review, validate, and route invoices for processing.
Physical Document Support
- Sort, scan, mail, and track permits, invoices, checks, applications, violation notices, and alarm key shipments.
- Support mailing and shipping.
Reporting
- Maintain trackers, dashboards, checklists, and process documents.
- Coordinate routine work with offshore support teams.
- Escalate complex or time-sensitive issues as needed.
Core Skills
- Administrative coordination
- Organization, attention to detail, and follow-through
- Documentation and records management
- Microsoft Outlook, Excel, Word, and Teams
- Multi-tasking and prioritization
- Vendor and stakeholder communication
- Work order and operational tracking
Success in This Role
- Maintains accurate documentation and operational records.
- Keeps assigned work organized and on schedule.
- Proactively follows up and communicates status.
- Delivers consistent, accurate work while following established processes.
Employee Benefits:
At LanceSoft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits:
About LanceSoft
LanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias. We provide Global Workforce Solutions with a human touch
Duration: 06 Months
Pay range: $23.00 - $23.00/hr.
100% Onsite at Minneapolis Minnesota 55403
Job Description.
Must Have
- 2+ years of experience in administrative support, operations coordination, office administration, project coordination, facilities support, property management support, customer support, or similar operational roles.
- Ability to learn new systems and follow established processes.
- Experience maintaining spreadsheets, trackers, or operational documentation.
- Experience managing multiple priorities in a fast-paced environment.
- Proficiency with Microsoft Outlook, Excel, Word, and Teams.
- Strong written and verbal communication, organization, and problem-solving skills.
Overview
The Compliance Operations Coordinator provides high-volume administrative and operational support for the Property Management team across building safety assets, including fire systems, security systems, and elevators/escalators. The role coordinates permits, inspections, Field Service Requests (FSRs), work orders, invoices, and related documentation to supports established compliance processes.
Success in this role requires strong organization, attention to detail, follow-through, and the ability to manage multiple priorities. Compliance expertise is not required. Training will be provided on company systems, property processes, and compliance procedures.
Regular in-office support is required for mail, permit documents, checks, shipping, and other document-handling activities.
Key Responsibilities
Administrative & Operations Support
- Monitor, triage, and route inboxes supporting permits, inspections, and building safety activities.
- Track permits, violation notices, false alarms, inspections, work orders, FSRs, and follow-up actions.
- Coordinate with stores, vendors, local agencies, internal partners, and offshore support teams.
- Maintain trackers and status updates, escalating questions or exceptions as needed.
Documentation & Record Management
- Review inspection and supporting documentation for completeness before routing.
- Maintain inspection records, FSR documentation, violation records, and related files.
- Prepare document packages and support administrative recordkeeping.
Work Order & Invoice Support
- Monitor work orders, aging reports, and administrative follow-up.
- Review, validate, and route invoices for processing.
Physical Document Support
- Sort, scan, mail, and track permits, invoices, checks, applications, violation notices, and alarm key shipments.
- Support mailing and shipping.
Reporting
- Maintain trackers, dashboards, checklists, and process documents.
- Coordinate routine work with offshore support teams.
- Escalate complex or time-sensitive issues as needed.
Core Skills
- Administrative coordination
- Organization, attention to detail, and follow-through
- Documentation and records management
- Microsoft Outlook, Excel, Word, and Teams
- Multi-tasking and prioritization
- Vendor and stakeholder communication
- Work order and operational tracking
Success in This Role
- Maintains accurate documentation and operational records.
- Keeps assigned work organized and on schedule.
- Proactively follows up and communicates status.
- Delivers consistent, accurate work while following established processes.
Employee Benefits:
At LanceSoft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits:
- Four options of medical Insurance
- Dental and Vision Insurance
- 401k Contributions
- Critical Illness Insurance
- Voluntary Permanent Life Insurance
- Accident Insurance
- Other Employee Perks
About LanceSoft
LanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias. We provide Global Workforce Solutions with a human touch
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Ready to take the next step in your career? Explore our job opportunities in the vibrant Minneapolis, Minnesota area! Known for its picturesque lakes, thriving arts scene with renowned spots such as the Walker Art Center and Guthrie Theater, and home to the iconic Mall of America, this region offers a perfect blend of urban excitement and natural beauty. With top-tier professional sports teams like the Minnesota Vikings and Timberwolves, delicious local cuisine including Juicy Lucys and Scandinavian pastries, and an abundance of parks and outdoor activities like Minnehaha Falls and the Chain of Lakes, Minneapolis provides an unmatched quality of life for job seekers looking to grow their careers. Join us in discovering all that this charming and diverse area has to offer!
Staffing Leader of the Year Anju Abel
CEO, LanceSoft
LanceSoft is proud to announce that its Chief Executive Officer, Anju Abel, has been honored with the prestigious "Staffing Leader of the Year" award at the 2025 TIARA Staffing Awards US. The award recognizes her visionary leadership and significant contributions to improving staffing processes, employee engagement, and workforce outcomes.
Anju Abel's leadership has been instrumental in transforming LanceSoft's global staffing operations. Her focus on innovation, employee satisfaction, and client-centric delivery has led to higher retention rates, a motivated workforce, and enhanced operational efficiency.
"This award is a testament to the incredible team at LanceSoft and our unwavering commitment to redefining staffing solutions," said Anju Abel. "I'm honored to receive this recognition and proud of the impact we continue to make in the lives of our clients and talent worldwide."
The judging panel highlighted Anju's ability to consistently deliver outstanding client success stories, exceed expectations, and foster professional development within her team. Her active community involvement and dedication to advancing the staffing industry were also key factors in her selection.
TIARA Awards are known for celebrating excellence, innovation, and achievement in the talent acquisition sector, and this accolade places Anju among the top leaders reshaping the future of workforce solutions.