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Contracts Administrator
Job Description
Official Job Title: Contracts Administrator
Location: Santa Monica, CA (Preferred) or Remote
Pay Range: $45.00 - $54.70 USD hourly on W2
Job Description:
The Contracts Administrator supports the execution and administration of contracts with external vendors, with a primary focus on drafting and managing work orders under existing master agreements. This role is responsible for ensuring that work orders are within the scope of the applicable master agreement, that the master agreement is active and valid, and that all required documentation, approvals, and purchasing steps are completed in compliance with internal policies.
The Contracts Administrator works cross functionally with Research, Translational Medicine, Legal, Procurement, and external vendors to facilitate timely contract execution and purchasing activity in support of outsourced services.
Responsibilities
Draft work orders and statements of work based on approved vendor quotes and business requirements
Review applicable master agreements to confirm: the master agreement is active and fully executed and the proposed work order is within contractual scope, term, and financial limits
Flag out of scope services, expired agreements, or missing contractual coverage and coordinate next steps with Legal, Procurement, and the business owner
Support contract negotiations by incorporating approved business terms and routing documentation appropriately
Act as a business liaison between vendors, internal business owners, Procurement, and Legal throughout the contracting process
Submit agreements and work orders for Legal review through internal submission tools
Obtain, review, and exchange required vendor and documentation, including supplier information and tax forms
Drive cross functional communication to move contracts and work orders forward efficiently
Escalate stalled requests or issues that may impact timelines or compliance
Ensure contracts and work orders align with Legal guidelines and internal policies prior to Legal submission
Submit final agreements for signature in accordance with the Contract Signature Policy and Purchasing Approval Policy
Upload fully executed agreements and work orders into the contract management system
Prepare and submit purchase requisitions and change orders in Ariba
Track contract and work order status, duration, and volume;support reporting as needed
Serve as a point of contact for questions related to work orders, master agreements, and purchase requisition processes
Provide guidance to internal stakeholders on required contracting steps and documentation
Basic Qualifications
Master s Degree and 1+ years of contract management experience
OR
Bachelor s Degree and 3+ years of contract management experience
OR
High School Degree and 8+ years of contract management experience
Preferred Qualifications
Bachelor s degree
Experience with contract negotiations for goods and services in a biotech, pharmaceutical industry or life sciences industry
Experience administering work orders under master services agreements
Familiarity with contract lifecycle management processes
Excellent interpersonal, verbal and written communication skills
Ability to communication cross functionally
Organized with ability to multitask and prioritize effectively
Detail oriented
Self-motivated
Computer skills: Knowledge of Microsoft Office, Ariba, SAP, Salesforce, Smartsheet, ability to navigate and learn systems
Location: Santa Monica, CA (Preferred) or Remote
Pay Range: $45.00 - $54.70 USD hourly on W2
Job Description:
The Contracts Administrator supports the execution and administration of contracts with external vendors, with a primary focus on drafting and managing work orders under existing master agreements. This role is responsible for ensuring that work orders are within the scope of the applicable master agreement, that the master agreement is active and valid, and that all required documentation, approvals, and purchasing steps are completed in compliance with internal policies.
The Contracts Administrator works cross functionally with Research, Translational Medicine, Legal, Procurement, and external vendors to facilitate timely contract execution and purchasing activity in support of outsourced services.
Responsibilities
Draft work orders and statements of work based on approved vendor quotes and business requirements
Review applicable master agreements to confirm: the master agreement is active and fully executed and the proposed work order is within contractual scope, term, and financial limits
Flag out of scope services, expired agreements, or missing contractual coverage and coordinate next steps with Legal, Procurement, and the business owner
Support contract negotiations by incorporating approved business terms and routing documentation appropriately
Act as a business liaison between vendors, internal business owners, Procurement, and Legal throughout the contracting process
Submit agreements and work orders for Legal review through internal submission tools
Obtain, review, and exchange required vendor and documentation, including supplier information and tax forms
Drive cross functional communication to move contracts and work orders forward efficiently
Escalate stalled requests or issues that may impact timelines or compliance
Ensure contracts and work orders align with Legal guidelines and internal policies prior to Legal submission
Submit final agreements for signature in accordance with the Contract Signature Policy and Purchasing Approval Policy
Upload fully executed agreements and work orders into the contract management system
Prepare and submit purchase requisitions and change orders in Ariba
Track contract and work order status, duration, and volume;support reporting as needed
Serve as a point of contact for questions related to work orders, master agreements, and purchase requisition processes
Provide guidance to internal stakeholders on required contracting steps and documentation
Basic Qualifications
Master s Degree and 1+ years of contract management experience
OR
Bachelor s Degree and 3+ years of contract management experience
OR
High School Degree and 8+ years of contract management experience
Preferred Qualifications
Bachelor s degree
Experience with contract negotiations for goods and services in a biotech, pharmaceutical industry or life sciences industry
Experience administering work orders under master services agreements
Familiarity with contract lifecycle management processes
Excellent interpersonal, verbal and written communication skills
Ability to communication cross functionally
Organized with ability to multitask and prioritize effectively
Detail oriented
Self-motivated
Computer skills: Knowledge of Microsoft Office, Ariba, SAP, Salesforce, Smartsheet, ability to navigate and learn systems
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Discover your next career opportunity in the vibrant city of Santa Monica, California! This beachside gem, located in Los Angeles County, offers a perfect blend of work and play. With renowned art galleries like the Bergamot Station Arts Center, iconic landmarks such as the Santa Monica Pier, and a diverse culinary scene that caters to all tastes, Santa Monica provides a unique and exciting backdrop for professional growth. From strolls along the picturesque Palisades Park to catching a show at the historic Santa Monica Playhouse, this area beckons job seekers with its irresistible charm and endless possibilities. Explore our job listings and take the next step towards an enriching career in this dynamic region.
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LanceSoft is proud to announce that its Chief Executive Officer, Anju Abel, has been honored with the prestigious "Staffing Leader of the Year" award at the 2025 TIARA Staffing Awards US. The award recognizes her visionary leadership and significant contributions to improving staffing processes, employee engagement, and workforce outcomes.
Anju Abel's leadership has been instrumental in transforming LanceSoft's global staffing operations. Her focus on innovation, employee satisfaction, and client-centric delivery has led to higher retention rates, a motivated workforce, and enhanced operational efficiency.
"This award is a testament to the incredible team at LanceSoft and our unwavering commitment to redefining staffing solutions," said Anju Abel. "I'm honored to receive this recognition and proud of the impact we continue to make in the lives of our clients and talent worldwide."
The judging panel highlighted Anju's ability to consistently deliver outstanding client success stories, exceed expectations, and foster professional development within her team. Her active community involvement and dedication to advancing the staffing industry were also key factors in her selection.
TIARA Awards are known for celebrating excellence, innovation, and achievement in the talent acquisition sector, and this accolade places Anju among the top leaders reshaping the future of workforce solutions.