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Administrative Asst 2
Job Description
Job Summary:
This position will report directly to the Instrumentation Manager for Operations. The role is responsible for providing general administrative support for the Instrumentation department and technicians within the Operations organization. Duties include, but are not limited to, coordinating and facilitating vendor visits for maintenance activities, managing spreadsheets pertaining to department metrics, monitoring and converting work requests to work orders in CMMS, and assisting technicians with asset movements within the asset management database.
Job Responsibilities:
Join our team in beautiful San Diego, CA, where you will have the opportunity to work in a dynamic environment while enjoying the benefits of living in a vibrant city known for its stunning coastline and pleasant climate.
This position will report directly to the Instrumentation Manager for Operations. The role is responsible for providing general administrative support for the Instrumentation department and technicians within the Operations organization. Duties include, but are not limited to, coordinating and facilitating vendor visits for maintenance activities, managing spreadsheets pertaining to department metrics, monitoring and converting work requests to work orders in CMMS, and assisting technicians with asset movements within the asset management database.
Job Responsibilities:
- Works on assignments that may be complex in nature, requiring independent thinking and a high degree of initiative in resolving issues and developing recommendations.
- Maintains a high level of discretion and sensitivity.
- Coordinates and facilitates visits by vendors for new equipment installation/qualification, calibration, preventive maintenance, and repairs activities.
- Updates asset management database with vendor report documents capturing all completed activities related to equipment performance.
- Assists with managing department metrics and preparing presentations for leadership reporting.
- Coordinates with internal and external management-level staff to accomplish all activities.
- Ensures proper handling and record storage as per the Client Record Retention Policy.
- Plays an active role in maintaining the company's reputation and strengthening Client’s social responsibility.
- Handles comprehensive organization tasks, including drafting communications and collaborating with vendors and subcontractors.
- Other projects or duties as assigned.
- High School diploma, GED, or equivalent education is required;AA is preferred.
- A minimum of 3 years of recent administrative experience supporting senior management is required.
- Proficient in interacting with individuals at all levels.
- Experience maintaining confidentiality and handling sensitive information with tact and diplomacy.
- Excellent written and verbal communication skills, including strong grammar, spelling, punctuation, composition, and proofreading abilities.
- Advanced knowledge of MS Word, Excel, PowerPoint, and Outlook required.
- Knowledge of CMMS usage (BMRAM, MAXIMO, etc.).
- Ability to thrive in a fast-paced and rapidly changing environment.
- Meticulous organizational and time management skills, with great attention to detail and the ability to multi-task effectively.
- Successfully manages shifting priorities and balances requests from multiple individuals.
- A self-starter who learns quickly and works efficiently.
- Walking: Moves about on foot often in confined spaces and over grating.
- Carrying: Transports objects by holding them in hands or arms.
- Hands/Arms: Operates electrical and computerized instrumentation;operates hand and power tools.
- Handling: Seizes, hauls, or works with hands.
- Lifting: Raises and lowers pumps, motors, and related items.
- Reaching: Extends hands and arms in any direction.
- Stooping: Bends body downward and forward by bending at the knees or waist.
- Height: In and out of confined spaces.
- Operates company equipment and vehicles.
- Sitting: Meetings, work benches, and others.
- Noise: Occasionally works in noisy conditions.
- Personnel Protective Equipment required, including safety glasses, gloves, and safety shoes.
Join our team in beautiful San Diego, CA, where you will have the opportunity to work in a dynamic environment while enjoying the benefits of living in a vibrant city known for its stunning coastline and pleasant climate.
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Ready to embark on an exciting career journey in sunny Southern California? Explore our job opportunities in the thriving city of San Diego! Known for its stunning beaches, perfect weather, and vibrant culture, San Diego offers a unique combination of career growth and quality of life. With renowned attractions like Balboa Park, the San Diego Zoo, and the USS Midway Museum, along with a diverse culinary scene and a plethora of art galleries and theaters like the La Jolla Playhouse, there's always something new to experience. Whether you're a sports enthusiast looking to cheer for the Padres at Petco Park or seeking outdoor adventures at Torrey Pines State Natural Reserve, San Diego has something for everyone. Begin your job search today and discover why this picturesque city is the perfect place to elevate your career!
Staffing Leader of the Year Anju Abel
CEO, LanceSoft
LanceSoft is proud to announce that its Chief Executive Officer, Anju Abel, has been honored with the prestigious "Staffing Leader of the Year" award at the 2025 TIARA Staffing Awards US. The award recognizes her visionary leadership and significant contributions to improving staffing processes, employee engagement, and workforce outcomes.
Anju Abel's leadership has been instrumental in transforming LanceSoft's global staffing operations. Her focus on innovation, employee satisfaction, and client-centric delivery has led to higher retention rates, a motivated workforce, and enhanced operational efficiency.
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The judging panel highlighted Anju's ability to consistently deliver outstanding client success stories, exceed expectations, and foster professional development within her team. Her active community involvement and dedication to advancing the staffing industry were also key factors in her selection.
TIARA Awards are known for celebrating excellence, innovation, and achievement in the talent acquisition sector, and this accolade places Anju among the top leaders reshaping the future of workforce solutions.