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Administrative Assistant
Job Description
Contract Role | Administrative Assistant in Conway Springs, KS
Duration: 18 months contract with possible extension
Pay Range: $20 - 25.39/hour on w2
Job Description:
Scheduled Work Hours: Monday - Friday, 7: 30 a.M. –4: 00 p.M. (Additional hours as required)
Department: Generation Development
Summary of Primary Duties and Responsibilities:
- The position provides essential administrative and clerical support to the on site construction management team throughout a multi year construction project.
- Working primarily from an office trailer on an active job site, this role helps maintain project documentation, supports field operations, coordinates communication, and ensures the office runs efficiently.
- The ideal candidate is organized, adaptable, and comfortable working in a dynamic construction environment
Duties include, but are not limited to:
- Administrative support include Project Managers, Project Supervisors, Staff Engineers, and Field Management.
- Handling confidential project documentation.
- Assist with preparing purchase orders, invoice coding, and expense tracking.
- Assists in planning and coordinating training and safety events.
- Prepares monthly expense reports for supported personnel.
- Coordinate travel planning and scheduling for individuals and groups.
- Manage incoming calls, visitors, deliveries, and mail for the project site.
- Prepare meeting agendas, take minutes, and distribute follow up documentation.
- Maintain and organize the office trailer, ensuring supplies, equipment, and documents are readily accessible.
- Coordinate facility scheduling and catering for large meetings and events.
- Create requisitions and receipts for vendors.
Education and Experience Requirements:
- Requires a high school diploma or the equivalent. A Bachelor’s degree in Business, Communications, Accounting, or related field is preferred, but not required. The ideal candidate will possess the ability to perform successfully in a fast paced environment, maintain superior communication skills, and provide support to multiple personnel.
Skills, Knowledge, and Abilities Required:
- Candidate must be very detail oriented and must be able to deal with large volumes of data and maintain a high level of accuracy.
- Requires strong computer skills and working knowledge of Microsoft Office. PeopleSoft and Box Systems or related systems experience is preferred.
- Must have the ability to apply creative problem solving and sound reasoning.
- Must be able to handle multiple priorities, organize workload, adapt quickly to change, and provide a high level of internal communication.
- Must be able to work both independently and as a member of a team.
- Comfortable working in a job site environment (office trailer, PPE required when entering the field).
Licenses and Testing Required:
Successful candidate must possess and maintain a valid driver's license. This job will require intermittent travel as needed.
Working Conditions:
Normal field office working conditions. Must have a satisfactory work record including good attendance.
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CEO, LanceSoft
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