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AP Specialist
Job Description
POSITION DESCRIPTION:
- This candidate will be responsible for reviewing site expenses as submitted through the site purchase order system to ensure internal controls are in place, to ensure accurate recording of expenses for goods and services received, and to ensure timely payments while maximizing DPO.
- This position requires a candidate who can effectively prioritize tasks to meet required deadlines.
- The ideal person for this job is someone that is highly organized, detail-oriented, with strong self-directed time management skills.
RESPONSIBILITIES:
- Obtains all necessary documents for payment processing and assembles complete voucher packages (invoices, packing slips, purchase orders and approvals)
- Proactively recognize, research, and resolve discrepancies and pending payment issues with urgency, and maintain excellent communication with external and internal clients on all PO issues to prevent supply or service constraints.
- Inputs invoices into QuickBooks with proper general ledger coding and posting dates
- Manages QuickBooks electronic record retention of applicable expense documents, including such items as invoices, packing slips, approval documents, PO references, and changes in vendor information.
- Monitors payment due dates and make payments according to working capital schedule
- Reconciles credit card statement and petty cash
- Ensure all vendors have W9s on file and annually issue 1099s to all appropriate vendors and contractors
- Prepares work papers for monthly sales & use tax payments
- Manage new vendor set up and credit application process
REQUIREMENTS:
- Minimum of 3 years of related experience
- Strong working knowledge of QuickBooks (preferred), MS Excel (required) and MS Outlook
- Logic-driven, detail-oriented, organized, resourceful
- Strong oral communication skills
- Able to exercise initiative, be an innovative problem solver and a team player with a positive attitude
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Staffing Leader of the Year Anju Abel
CEO, LanceSoft
LanceSoft is proud to announce that its Chief Executive Officer, Anju Abel, has been honored with the prestigious "Staffing Leader of the Year" award at the 2025 TIARA Staffing Awards US. The award recognizes her visionary leadership and significant contributions to improving staffing processes, employee engagement, and workforce outcomes.
Anju Abel's leadership has been instrumental in transforming LanceSoft's global staffing operations. Her focus on innovation, employee satisfaction, and client-centric delivery has led to higher retention rates, a motivated workforce, and enhanced operational efficiency.
"This award is a testament to the incredible team at LanceSoft and our unwavering commitment to redefining staffing solutions," said Anju Abel. "I'm honored to receive this recognition and proud of the impact we continue to make in the lives of our clients and talent worldwide."
The judging panel highlighted Anju's ability to consistently deliver outstanding client success stories, exceed expectations, and foster professional development within her team. Her active community involvement and dedication to advancing the staffing industry were also key factors in her selection.
TIARA Awards are known for celebrating excellence, innovation, and achievement in the talent acquisition sector, and this accolade places Anju among the top leaders reshaping the future of workforce solutions.